Regulation : Japan Research Career Information Network JREC-IN Portal

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Regulation

Regulations for Registered Users

This regulation is for users seeking jobs of JREC-IN Portal.

Regulations for Registered Recruiting Institutions

This regulation is for job positing recruiting institutions of JREC-IN Portal.

Regulations for Registered Users

This regulation is for users seeking jobs of JREC-IN Portal.

Although an English translation of Regulations and other information are provided on JREC-IN Portal, they are just for the convenience of users. the Japanese original shall be the official version. Please refer to the Japanese original as necessary in using JREC-IN Portal.


(General Provisions)
Article 1.  The Regulations shall apply to all acts conducted by individual who takes the prescribed registration process and use JREC-IN Portal operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2.  The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) "The Agency" has the meaning prescribed in Article 1.
  (3) "Job Applicant Information" has the meaning prescribed in Paragraph 1 of Article 8.
  (4) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (5) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, Technical jobs or Educational jobs in the discipline of Natural Science, Humanities and Social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of Natural Science or Human and Social sciences.
  (6) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 3 of Article 5.
  (7) "Registered Recruiting Institution" shall mean institutions, organizations and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel.
  (8) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal (hereinafter such registration referred to as "User Registration").
  (9) "Registered User Information" is a collective term for the information registered in JREC-IN Portal by Registered User such as User Basic Information, job applicant information, other information, and usage information of the user.
  (10) "Anti-social forces, etc." has the meaning prescribed in Paragraph 1of Article 13.
  (11) "Disapproved Causes" has the meaning prescribed in Paragraph 1of Article 6.
  (12) "The purpose of the service" has the meaning prescribed in Paragraph 1of Article 4.
  (13) "User Basic Information" is a collective term for the basic information of User, such as Name, Birth year/month, E-mail address, Specialized field/Research field, Current institution type, etc. Those items are requested to every User to register in JREC-IN Portal.
  (14) "User Registration Procedure" has the meaning prescribed in Paragraph 1of Article 5.

(Application of Regulations and Compliance)
Article 3.  This Regulation shall apply to all acts conducted by Registered User and individuals who desire to be Registered User. Such individuals must comply with this Regulation.

(The Purpose of the Service)
Article 4.  Registered User must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services stipulated in the Employment Security Act (Act No. 141 of 1947) and shall not act as a placement agency which provides placement services to Registered Users individually or concludes any contract of employment with Registered Recruiting Institution.
  (3) The copyrights in the e-learning content provided on the JREC-IN Portal and in other content with copyright declaration of the Agency shall belong to the Agency. The copyrights to the information on job postings and job applicant information provided on the JREC-IN Portal shall belong to the respective information providers.

(User Registration Procedure)
Article 5.  An individual who desires to use the service for Registered User must follow the procedure stipulated in this article ("User Registration Procedure"), be approved by the Agency and be registered as Registered User.
2. Registered User must be individual.
3. User Registration Procedure should be proceeded by the following steps.
  (1) Application of User Registration
      An individual who apply for user registration ("The Applicant") must agree to this Regulation to apply for user registration. An application for user registration should be made in the method designated by the Agency such as via a website or e-mail.
  (2) Provisional Registration
      The Applicant will registered as provisional by the application prescribed in the preceding paragraph, and will receive a notification e-mail from the Agency.
  (3) Official Registration
      The Applicant will be officially registered as a Registered User when the Applicant registered User Basic Information and the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration if the Applicant did not register the required information until the expiration date.
4. Registered User must manage its ID and password on its own responsibility. Registered User must not transfer or lend ID or password without permission.

(Disapproved Causes of User Registration)
Article 6.  Notwithstanding the provision of preceding article, the Agency may disapprove the user registration of the Applicant, if the Applicant falls under any of the following items ("Disapproved Causes"):
  (1) If the Applicant is nonexistent, not individual, already approved and became a Registered User;
  (2) If there is a false entry, incorrect description or omission in the contents of application for User Registration Procedure;
  (3) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (4) If the Applicant violate Warranty Clause prescribed in Article 13; or
  (5) If, in addition to those listed in the preceding items, the Agency determines that the Applicant is not qualified as Registered User.
2. The Agency may cancel the approval, if the Applicant falls under any of the Disapproved Causes after the approval of User Registration has been made.

(Notification of Change)
Article 7.  If the contents of application for User Registration Procedure need to be changed, Registered User must notify the Agency by updating registered information on the website of JREC-IN Portal without delay. The same shall apply if the contents of the change need to be changed as well.

(The Provision of Job Applicant Information to Registered Recruiting Institution)
Article 8.  Registered User may register the information of own in the prescribed form to disclose the information to Registered Recruiting Institution in purpose of seeking job (hereinafter such registered information referred to as "Job applicant information"). Registered User may specify the extent and the date of disclosure.
2. Registered User shall agree to the provision of Job applicant information of Registered User concerned to Registered Recruiting Institution pursuant to the provision of the preceding paragraph.

(Use of Registered User Information)
Article 9.  Registered User shall agree that the Agency may use or provide personal information of Registered User Information pursuant to the provision of "Act on the Protection of Personal Information Held by Independent Administrative Agencies, etc. (Act No. 59 of 2003)," ("the Act") the protection rule of personal information of the Agency and the Privacy policy.
2. Registered User shall agree that the Agency may use Registered User Information (including non-disclosure items) for the purpose set forth below, and provide such information which is processed so that such Registered User is not be identified:
  (1) Operation and improvement of JREC-IN Portal;
  (2) Public relations of the Agency;
  (3) Implementation, expansion, new deployment, etc. of project of the Agency;
  (4) Designing and planning of the national policy for academics, science and technology or higher education;
  (5) Preparation of statistical information or research; or
  (6) provision of information when required by laws or ordinances, or concerned government ministries and agencies.
3. The Agency may make secondary use of Registered User Information excluding personally identifiable information and all content prepared by the Agency based on such Registered User Information for what is compiled, published or sold by the Agency. The copyrights arising from such secondary use shall belong to the Agency.

(Cancellation of User Registration by Registered User)
Article 10.  Registered User may apply for cancellation of User Registration to the Agency at any time.
2. If Registered User discontinues the use of the service of JREC-IN Portal, such Registered User must apply for cancellation of User Registration to the Agency without delay.
3. User Registration shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of User Registration by the Agency)
Article 11.  If Registered User falls or is considered likely to fall under any of the following items, the Agency may cancel the User Registration of such Registered User, terminate such Registered User's use of the JREC-IN Portal, terminate disclosing or delete the job applicant information (whole or part of it), or take other measures at its own discretion without prior notice:
  (1) Transferring or lending ID or a password without permission;
  (2) Falls under any of the Disapproved Causes;
  (3) Violating Prohibited Matters prescribed in Article 12;
  (4) Violating Warranty Clause prescribed in Article 13; or
  (5) In addition to those listed in the preceding items, that the Agency determines not qualified as Registered User.

(Prohibited Matters)
Article 12.  Registered Users must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals; or
  (8) Other acts that are deemed inappropriate by the Agency.

(Warranty Clause)
Article 13.  Registered User declares that Registered User is not or will not in the future fall within any of the followings (herein after "Anti-social forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contribute an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2. Registered User declares that Registered User is not or will not in the future fall within any of the followings:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over the entity’s management.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in the entity’s management.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 14.  The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service on a long-term basis with one (1) month prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on JREC-IN Portal which registered by Registered Recruiting Institution or Registered User fall within any of the followings, the Agency may delete whole or part of such information without prior notice:
  (1) If the information is expired of a term;
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 15.  Registered User shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2. The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3. The Agency shall not bear any responsibility for damage and any other loss incurred by Registered User or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Disapproval of application for User Registration, cancellation or termination of User Registration, termination of use or other measures taken by the Agency; or
  (10) Damages arising from causes not attributable to the Agency.
4. When applying or consider applying to job postings using JREC-IN Portal, Registered User shall take the any actions necessary (including the communication between Registered Recruiting Institution, notifying consent or refusal, trouble shooting, etc.) on their own responsibility and judgment. The Agency shall not be involved in any of such matters.
5. All disputes and damages between Registered User and a third party (including Registered Recruiting Institution) arising from the use of the JREC-IN Portal shall be settled under Registered User's responsibility. In this case, the Agency shall neither assume any responsibility nor provide intervention, mediation, arbitration or cooperation (including provision of information).

(Revision of Regulations)
Article 16.  The Agency may revise this Regulations if need arises without prior notice. The revised Regulations shall be presented to Registered User on the JREC-IN Portal Website.
2. The revised Regulations shall become effective to every Registered User on the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 17.  This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.


This Regulation shall become effective on October 1, 2014.

Regulations for Registered Recruiting Institutions

This regulation is for job positing recruiting institutions of JREC-IN Portal.

This is an English translation of Regulations of JREC-IN Portal. The Japanese original shall be the official version, and the English version is provided only for reference.


(General Provisions)
Article 1.  The Regulations shall apply to all acts conducted by Institutions who takes the prescribed registration process and use JREC-IN Portal operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2.  The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) The "Application Information" is a collective term for the information that is provided from Registered Users to Registered Recruiting Institution for the purpose of applying, contacting, etc. regarding job postings.
  (3) "Basic Information of Institution" is a collective term for the basic information of Recruiting Institution such as Name of institution, Institution type, Name of responsible person, etc. Those items are required to every Recruiting Institution to register in JREC-IN Portal.
  (4) "The Agency" has the meaning prescribed in Article 1.
  (5) "Job Applicant Information" shall mean the information of Registered User to disclose to Registered Recruiting Institution in purpose of seeking job, which has been registered by Registered User concerned.
  (6) "Registration Procedure of Recruiting Institution" has the meaning prescribed in Paragraph 1of Article 5.
  (7) "Job Posting Related Information" is a collective term for the Information associated with job postings which has been registered by Registered Recruiting Institution, such as status of applications, results of applications and questionnaire results regarding job posting, etc.
  (8) "Job posting" has the meaning prescribed in Paragraph 1of Article 9.
  (9) "Job posting requirements" has the meaning prescribed in Paragraph 1of Article 9.
  (10) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (11) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, Technical jobs or Educational jobs in the discipline of Natural Science, Humanities and Social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of Natural Science or Humanities and Social sciences.
  (12) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 1 of Article 6.
  (13) "Registered Recruiting Institution" shall mean institutions, organizations and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel (hereinafter such registration referred to as "Recruiting Institution Registration").
  (14) "Registered Recruiting Institution Information" is a collective term for the information registered in JREC-IN Portal by Registered Recruiting Institution such as Basic Information of Institution, Job posting, Job Posting Related Information and other information.
  (15) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal.
  (16) "Requirements for Recruiting Institution Registration" has the meaning prescribed in Paragraph 2 of Article 5.
  (17) "Anti-social forces, etc." has the meaning prescribed in Paragraph 1of Article 17.
  (18) "Reasons for Disapproval" has the meaning prescribed in Paragraph 1of Article 7.
  (19) "The purpose of the service" has the meaning prescribed in Paragraph 1 of Article 4.
  (20) "The purpose of the usage" has the meaning prescribed in Paragraph 3 of Article 5.

(Application of Regulations and Compliance)
Article 3.  This Regulation shall apply to all acts conducted by Registered Recruiting Institution and institutions desire to be Registered Recruiting Institution. Such institutions must comply with this Regulation.

(The purpose of the service)
Article 4.  Registered Recruiting Institution must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services stipulated in the Employment Security Act (Act No. 141 of 1947) and shall not act as a placement agency which provides staffing services to Registered Recruiting Institution individually or concludes any contract of employment with Registered Users.
  (3) The copyrights in the e-learning content provided on the JREC-IN Portal and in other content with copyright declaration of the Agency shall belong to the Agency. The copyrights to the information on job postings and job applicant information provided on the JREC-IN Portal shall belong to the respective information providers.

(Recruiting Institution Registration)
Article 5.  An Institution desires to use the service for Registered Recruiting Institution must follow the procedure stipulated in this article ("Registration Procedure of Recruiting Institution"), be approved by the Agency and be registered as Registered Recruiting Institution.
2. Registered Recruiting Institution must fall under any of the following categories ("Requirements for Recruiting Institution Registration"):
  (1) National university, Public university, Private university, Junior college, Professional or  vocational university, Professional or vocational junior college, Technical college, Professional training college, Elementary school, Junior high school, High school, Ministry or government or local government office (including public research institute), Independent administrative institute,  Semi-governmental corporation, Government-authorized corporation or any other similar institutions  that are situated in Japan. Organizations or institutions that are established in preparation are excluded.
  (2) In addition to the provision of the preceding item, any institution that falls under a category of the following list and is determined as appropriate to the purpose of the service by the Agency:
    (i) Institutions, organizations and other corporations not prescribed in the preceding item, and situated in Japan; or
    (ii) International institution, foreign public institution (including public research institute) or foreign university.
    (iii) Institutions and organizations prescribed in the preceding item which are established in preparation which are applying or any other institutions and organizations which can show sufficient certainty to be established.
3. The purpose of using JREC-IN Portal by Registered Recruiting Institution must be recruiting Research Personnel ("The purpose of the usage").

(Registration Procedure of Recruiting Institution)
Article 6.  Registration Procedure of Recruiting Institution should be preceded by the following steps.
  (1) Application of Recruiting Institution Registration
    An Institution apply for Recruiting Institution Registration ("The Applicant") must agree to this Regulation to apply for Recruiting Institution Registration. An application for Recruiting Institution Registration should be made in the method designated by the Agency such as via website, e-mail or other methods.
  (2) Provisional Registration
    The Applicant will be registered as provisional by the application prescribed in the preceding paragraph, and will receive a notification e-mail and be issued an ID from the Agency and.
  (3) Official Registration
    The Applicant will be officially registered as a Registered Recruiting Institution when the Applicant registered the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration if the Applicant did not register the password by the expiration date.
2. The Applicant fall under Item 2 of Paragraph 2 of Article 5 must submit the job posting to publish on JREC-IN Portal in conjunction with the Registration Procedure of Recruiting Institution prescribed in Item 1 of the preceding paragraph.
3. Registered Recruiting Institution must manage its ID and password on its own responsibility. Registered Recruiting Institution must not transfer or lend ID or password without permission.

(Reasons for Disapproval of Recruiting Institution Registration)
Article 7.  Notwithstanding the provision of preceding article, the Agency may disapprove the application for the Recruiting Institution Registration, if the Applicant falls under any of the following items ("Reasons for Disapproval "):
  (1) If the Applicant does not satisfy Requirements for Recruiting Institution Registration;
  (2) If the Applicant is nonexistent;
  (3) If there is a false entry, incorrect description or omission in the contents of application for Registration Procedure of Recruiting Institution;
  (4) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (5) If the Applicant violates Warranty Clause prescribed in Article 17; or
  (6) Notwithstanding the above, the Agency may determine that the Applicant is not qualified as Registered Recruiting Institution.
2. The Agency may cancel the approval, if the Applicant falls under any of the Reasons for Disapproval after the approval of Recruiting Institution Registration has been made.

(Notification of Change)
Article 8.  If the contents of application for Registration Procedure of Recruiting Institution need to be changed, Registered Recruiting Institution must notify the Agency without delay. The same shall apply if the contents of the change need to be changed as well.

(Job posting requirements)
Article 9.  When Registered Recruiting Institution desires to publish Job posting for recruiting Research Personnel ("Job posting") on JREC-IN Portal, Job posting must satisfy all of the following items ("Job posting requirements"):
  (1) Duties shall fall under the category of Jobs related to research;
  (2) Must be paid;
  (3) Not a Job posting for temporary stuff;
  (4) Not an internship opportunity, trainee, nor any other similar opportunities for work experience;
  (5) Job postings must be consistent with the terms of planned employment;
  (6) Not include any of the Prohibited Matters prescribed in Article 16; or
  (7) In addition to those itemized conditions listed above, the Agency retains the right to judge the appropriateness of Job posting in light of the purpose of the service.
2. The Agency may request to Registered Recruiting Institution to correct the Job posting which is requested by such institution to publish on JREC-IN Portal, if the Agency determined the Job posting does not satisfy the Job posting requirements. If such Job posting has already been published on JREC-IN Portal, the Agency may suspend the publication until the Job posting is corrected and satisfy the Job posting requirements.
3. The Agency may determine not to publish such Job posting on JREC-IN Portal, to cancel publishing such Job posting or to take measures judged to be appropriate, in case Registered Recruiting Institution refuses to correct the Job posting, the corrected Job posting still dissatisfy the requirements, or the correction to the Job posting to satisfy the Job posting requirements turns out to be infeasible.
4. Registered Recruiting Institution has no recourse to the determination of the Agency as provided for in the preceding 2 paragraphs.

(Act in good faith to Registered User)
Article 10.  Registered Recruiting Institution shall act in good faith and use all reasonable endeavors to reply to the application, inquiry, etc. from Registered User about Job posting.
2. Registered Recruiting Institution shall observe the provisions of labor related laws and other applicable laws in concluding any contract, such as employment, mandate, etc. ("Contract of employment, etc.”) with Registered User applied to Job posting.
3. Registered Recruiting Institution shall agree that the Agency may disclose a Job posting at the request of a Registered User who has applied to such Job postings in the past.

(Use and Handle of Registered User Information)
Article 11.  Registered Recruiting Institution must use Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal only for the purpose specified in the Regulations, and may not use for other purposes.
2. Registered Recruiting Institution must handle Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal as strictly confidential, and takes appropriate measures. Registered Recruiting Institution may not disclose to third party without prior consent from the individual concerned, and must take reasonable measures to prevent leakage.
3. Upon the completing of the recruiting purpose, Registered Recruiting Institution must completely destruct Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal without delay to prevent leakage to third party.

(Cooperation with other organizations)
Article 12.  To further facilitate the objectives of JREC-IN Portal, the Agency may enter into a contractual agreement, in which all or part of Job postings of Registered Recruiting Institutions will be shared with other agencies, both domestic and overseas, that provide services similar to JREC-IN Portal. The Agency shall notify Registered Recruiting Institutions one month prior to the said agreement.
2. To further facilitate the objectives of JREC-IN Portal, the Agency may enter into a contractual agreement, in which all or part of Job postings of Registered Recruiting Institutions will be provided and published on Web Service for research personnel with other agencies, both domestic and overseas, that provide services of database for research personnel. The Agency shall notify Registered Recruiting Institutions one month prior to the said agreement.

(Use of Registered Recruiting Institution Information)
Article 13.  Registered Recruiting Institution shall agree that the Agency may use Job posting (including the information registered on JREC-IN Portal or antecedents service in the past), Job Posting Related Information and other Registered Recruiting Institution Information for the purpose set forth below.
  (1) Implementation, expansion, new deployment, public relations etc. of projects of the Agency (including JREC-IN Portal);
  (2) Designing and planning of the national policy for academics, science and technology or higher education;
  (3) Surveys and research that contribute to career development support for human resources;
  (4) R&D that contributes to academia, science and technology and higher education; or
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
2. Registered recruiting institution shall agree that information registered on JREC-IN Portal may be provided by the Agency to organizations including national/ local government, education (academic)/ research, corporate and similar, and individuals belonging to these organizations (executives, staff, faculty, researchers, employees, etc.), when information is used within the range of purposes as set out in the preceding paragraph.
3. Regarding the provision of registered information set out in Paragraph 2 of Article 13, the Agency shall in advance delete information that identifies individuals.
4. The Agency may make secondary use of Registered Recruiting Institution Information excluding personally identifiable information and all content prepared by the Agency based on such Registered Recruiting Institution Information for what is compiled, published or sold by the Agency. The copyrights arising from such secondary use shall belong to the Agency.

(Cancellation of Recruiting Institution Registration by Registered Recruiting Institution)
Article 14.  Registered Recruiting Institution may apply for cancellation of Recruiting Institution Registration to the Agency at any time.
2. If Registered Recruiting Institution discontinues the use of the service of JREC-IN Portal, such Registered Recruiting Institution must apply for cancellation of Recruiting Institution Registration or to the Agency without delay.
3. Recruiting Institution Registration shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of Recruiting Institution Registration by the Agency)
Article 15.  If Registered Recruiting Institution falls under any of the following items, the Agency may cancel the Recruiting Institution Registration of such Registered Recruiting Institution, terminate such Registered Recruiting Institution's use of the JREC-IN Portal, terminate disclosing or delete the job posting (whole or part of it), or take other measures at its own discretion without prior notice:
  (1) Transferring or lending ID or a password without permission;
  (2) Falls under any of the Disapproved Causes;
  (3) Violating Prohibited Matters prescribed in Article 16;
  (4) Violating Warranty Clause prescribed in Article 17; or
  (5) In addition to those listed in the preceding items, that the Agency determines not qualified as Registered Recruiting Institution.

(Prohibited Matters)
Article 16.  Registered Recruiting Institution must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals; or
  (8) Other acts that are deemed inappropriate by the Agency.

(Warranty Clause)
Article 17.  Registered Recruiting Institution declares that Registered Recruiting Institution nor the member of Registered Recruiting Institution is not or will not in the future fall within any of the followings (herein after "Anti-social forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contributes an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2.  Registered Recruiting Institution declares that Registered Recruiting Institution nor the member of Registered Recruiting Institution is not or will not in the future fall within any of the followings:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over the entity’s management.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in the entity’s management.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 18.  The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service on a long-term basis with one (1) month prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on JREC-IN Portal which registered by Registered Recruiting Institution or Registered User fall within any of the followings, the Agency may delete whole or part of such information without prior notice:
  (1) If the information is expired of a term;
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 19.  Registered Recruiting Institution shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2.  The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3.  The Agency shall not bear any responsibility for damage and any other loss incurred by Registered Recruiting Institution or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Disapproval of application for Recruiting Institution Registration, cancellation or termination of Recruiting Institution Registration, termination of use or other measures taken by the Agency; or
  (10) Damages arising from causes not attributable to the Agency.
4. When concluding or consider concluding any contract of employment with Registered User or other user of JREC-IN Portal, Registered Recruiting Institution shall take any actions necessary (including the communication between Registered User, identification, concluding contract, trouble shooting, etc.) on their own responsibility and judgment. The Agency shall not be involved in any of such matters.
5. All disputes and damages between Registered Recruiting Institution and a third party (including Registered User) arising from the use of the JREC-IN Portal shall be settled under Registered Recruiting Institution's responsibility. In this case, the Agency shall neither assume any responsibility nor provide intervention, mediation, arbitration or cooperation (including provision of information).

(Revision of Regulations)
Article 20.  The Agency may revise this Regulations if need arises without prior notice. The revised Regulations shall be presented to Registered Recruiting Institution on the JREC-IN Portal Website.
2. The revised Regulations shall become effective to every Registered Recruiting Institution on the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 21.  This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.


This Regulation shall become effective on November 27, 2019.

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