Regulations for General Users

This regulation is for all users using of JREC-IN Portal.

JREC-IN Portal: Regulations for General Users

The Regulations shall define the conditions for viewing and using the services of the JREC-IN Portal operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency") for assisting the expansion of the career paths of research personnel via provision of relevant information.

(Application)
Article 1
1. The Regulations shall apply to all acts related to use by any user (hereinafter referred to as "general user") and to all interactions between general users and the Agency. However, in case of acts conducted by general users in their capacity as "registered users," "Registered Employment Placement Business Providers," or "Registered Recruiting Institutions," those shall be regulated primarily by regulations relevant to those acts. General users are considered to have agreed to the Regulations once they use the JREC-IN Portal.
2. In case of other regulations, terms of use, etc. posted in the link destinations in the information provided through the JREC-IN Portal, acts relating to the use of those link destinations shall be primarily regulated by the relevant regulations, etc. In such cases, general users should adhere to the relevant regulations, etc.

(Copyright)
Article 2
1. The copyright in the information provided through the JREC-IN Portal as well as other copyright shall belong to the Agency or a third-party rights-holder.
2. Excluding cases recognized in the Copyright Act, general users may not use copyrighted material on the JREC-IN Portal without the permission of the rights-holder.

(Use of registered information)
Article 3
1. Job posting-related information and other information of registered recruiting institutions (hereinafter jointly referred to as "registered information") may be used within the scope of usage conditions defined by the Agency elsewhere, following an advance application according to a form determined by the Agency and only with the approval of the Agency.
2. Usage as defined in the preceding paragraph is limited to organizations including national/local government, education (academic)/research, corporations, and related individuals (executives, staff, faculty, researchers, employees, etc.) as well as the purposes enumerated below.
  (1) Implementation, expansion, new deployment, public relations, etc., of projects of the government and the Agency;
  (2) Designing and planning of a national policy for academics, science and technology, or higher education;
  (3) R&D contributing to the development of academia, science and technology, or higher education;
  (4) Surveys and research contributing to career development support for human resources; and
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
3. Based on Paragraph 1, the Agency shall, in advance, make modifications to the registered information, such as deleting information identifying individuals, before providing it to the relevant general user for whom use of the registered information has been approved.
4. Once use of the registered information has concluded, the general user must submit a discard certificate, the format of which is determined by the Agency.

(Prohibited matters)
Article 4
1. The Agency prohibits general users from conducting the following acts regarding the JREC-IN Portal.
  (1) Acts that violate or are likely to violate laws, the Regulations, or other ordinances of the Agency, or that offend or are likely to offend public order and morals;
  (2) Acts that infringe, or are likely to infringe, upon the intellectual property rights, privacy, and other rights of the Agency or third-party others;
  (3) Acts that defame others, injure their reputation or trust, cause trouble or disadvantages to them, or hurt them;
  (4) Acts that make use of the JREC-IN Portal while deviating from its purposes as set forth in the Regulations;
  (5) Advertisement of products or services for commercial purposes, or acts aimed at solicitation based on political or religious activities;
  (6) Reverse engineering, reverse assembly, or reverse compilation of related systems and programs, or acts that extract or attempt to extract the source code;
  (7) Illegal access, acts aimed at illegal access, acts that put excessive load on the service, or acts that send or attempt to send files infected by a virus, etc.;
  (8) Acts that download or attempt to download large amounts of information uploaded to the JREC-IN Portal by using mechanical or similar means;
  (9) Acts that may obstruct the operations of the JREC-IN Portal or other Agency projects; or
  (10) Other acts that are reasonably deemed inappropriate by the Agency.
2. If a general user commits any of the acts described above, the Agency may suspend or limit that user's use of the JREC-IN Portal or implement other measures deemed appropriate.

(Collected information and its handling)
Article 5
1. The Agency records general user information on a server in the form of an access log. The access log shall never be provided to a third party and the collected information shall never be used for any other purpose, except for special reasons, such as it being requested by a general user or there having been illegal access, obstruction, or some other violation. However, collected information may be made public after statistical processing.
2. The Agency shall implement measures required to appropriately manage the collected information, including prevention of its leakage, loss, and damage.

(Restrictions on system operations)
Article 6
The Agency shall be able to stop or suspend operations of the JREC-IN Portal, either completely or partly, in case it is required for maintenance, repairs, or otherwise.

(Exemption from liability)
Article 7
1. Despite its best efforts, the Agency shall make no warranty with respect to veracity, accuracy, credibility, utility, or relevancy regarding the information on the JREC-IN Portal.
2. General users shall use the JREC-IN Portal on their own responsibility, while the Agency shall not bear any responsibility for damage (either direct or indirect) caused by use of, or in relation to, the JREC-IN Portal.
3. Any dispute between a general user and a third party arising from the use of the JREC-IN Portal shall be resolved at the responsibility and cost of the general user, without any involvement of the Agency.

(Change or termination)
Article 8
1. When using the JREC-IN Portal, general users shall bear in mind that information on the JREC-IN Portal may be subject to additions, revisions, deletions, and other changes at any time.
2. Excluding cases of unavoidable urgency, the Agency shall notify general users in advance if the JREC-IN Portal is to be terminated, doing so by means deemed appropriate by the Agency.

(Revision of the Regulations)
Article 9
The Agency may make changes or additions to the Regulations, setting a date when they are to come into effect, if reasonably deemed necessary, of which general users shall be notified either via the JREC-IN Portal or by means deemed appropriate by the Agency.

(Damages)
Article 10
If a general user causes damage to the Agency through their use of the JREC-IN Portal, the Agency shall be able to claim for damages from that general user.

(Governing law and jurisdiction)
Article 11
The Regulations shall be governed by and construed in accordance with the laws of Japan. Moreover, the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of the JREC-IN Portal.

(Supplementary)
The Regulations shall come into effect on October 11, 2022.

Regulations for Registered Users

This regulation is for users seeking jobs of JREC-IN Portal.

Regulations for Registered Users
Although an English translation of Regulations and other information are provided on JREC-IN Portal, they are just for the convenience of users. the Japanese original shall be the official version. Please refer to the Japanese original as necessary in using JREC-IN Portal.


(General Provisions)
Article 1. The Regulations shall apply to all acts conducted by individual who takes the prescribed registration process and use JREC-IN Portal operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2. The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) "The Agency" has the meaning prescribed in Article 1.
  (3) "Job Applicant Information" has the meaning prescribed in Paragraph 1 of Article 8.
  (4) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (5) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, technical jobs or educational jobs in the discipline of natural science, humanities and social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of natural science or human and social sciences.
   (6) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 3 of Article 5.
   (7) "Registered Recruiting Institution" shall mean institutions, organizations and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel.
(8) “Registered Employment Placement Business Provider” shall mean a juridical person that has carried out the prescribed user registration process for the JREC-IN Portal for the purpose of placing research personnel with a recruiting company or university.
  (9) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal (hereinafter such registration referred to as "User Registration").
  (10) "Registered User Information" is a collective term for the information registered in JREC-IN Portal by Registered User such as User Basic Information, job applicant information, other information, and usage information of the user.
  (11) "Anti-social forces, etc." has the meaning prescribed in Paragraph 1of Article 13.
  (12) "Disapproved Causes" has the meaning prescribed in Paragraph 1of Article 6.
  (13) "The purpose of the service" has the meaning prescribed in Paragraph 1of Article 4.
  (14) "User Basic Information" is a collective term for the basic information of User, such as Name, Birth year/month, E-mail address, Specialized field/Research field, Current institution type, etc. Those items are requested to every User to register in JREC-IN Portal.
  (15) "User Registration Procedure" has the meaning prescribed in Paragraph 1of Article 5.

(Application of Regulations and Compliance)
Article 3. This Regulation shall apply to all acts conducted by Registered User and individuals who desire to be Registered User. Such individuals must comply with this Regulation.

(The Purpose of the Service)
Article 4. Registered User must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services and shall be limited in its operations to the provision of information.
  (3) The copyrights in the e-learning content provided on the JREC-IN Portal and in other content with copyright declaration of the Agency shall belong to the Agency. The copyrights to the information on job postings and job applicant information provided on the JREC-IN Portal shall belong to the respective information providers.

(User Registration Procedure)
Article 5. An individual who desires to use the service for Registered User must follow the procedure stipulated in this article ("User Registration Procedure"), be approved by the Agency and be registered as Registered User.
2. Registered User must be individual.
3. User Registration Procedure should be proceeded by the following steps.
  (1) Application of User Registration
      An individual who apply for user registration ("The Applicant") must agree to this Regulation to apply for user registration. An application for user registration should be made in the method designated by the Agency such as via a website or e-mail.
  (2) Provisional Registration
      The Applicant will be registered as provisional by the application prescribed in the preceding paragraph, and will receive a notification e-mail from the Agency.
  (3) Official Registration
      The Applicant will be officially registered as a Registered User when the Applicant registered User Basic Information and the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration if the Applicant did not register the required information until the expiration date.
4. Registered User must manage its ID and password on its own responsibility. Registered User must not transfer or lend ID or password without permission.

(Disapproved Causes of User Registration)
Article 6. Notwithstanding the provision of preceding article, the Agency may disapprove the user registration of the Applicant, if the Applicant falls under any of the following items ("Disapproved Causes"):
  (1) If the Applicant is nonexistent, not individual, already approved and became a Registered User;
  (2) If there is a false entry, incorrect description or omission in the contents of application for User Registration Procedure;
  (3) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (4) If the Applicant violate Warranty Clause prescribed in Article 13; or
  (5) If, in addition to those listed in the preceding items, the Agency determines that the Applicant is not qualified as Registered User.
2. The Agency may cancel the approval, if the Applicant falls under any of the Disapproved Causes after the approval of User Registration has been made.

(Notification of Change)
Article 7. If the contents of application for User Registration Procedure need to be changed, Registered User must notify the Agency by updating registered information on the website of JREC-IN Portal without delay. The same shall apply if the contents of the change need to be changed as well.

(The Provision of Job Applicant Information to a Registered Recruiting Institution and Registered Employment Placement Business Provider)
Article 8. If a Registered User wishes to provide his or her own information to a Registered Recruiting Institution and Registered Employment Placement Business Provider for a job-seeking purpose, the Registered User may register his or her own information in accordance with the prescribed form (hereinafter the registered information shall be referred to as “Job Applicant Information”) and specify the extent and date of the provision of Job Applicant Information to the Registered Recruiting Institution and Registered Employment Placement Business Provider.
2. Registered User shall agree to the provision of Job applicant information of Registered User concerned to the Registered Recruiting Institution and Registered Employment Placement Business Provider pursuant to the provision of the preceding paragraph.

(Use of Registered User Information)
Article 9. The Agency shall manage the personal information contained in the Registered User Information in accordance with the laws and regulations concerning the protection of personal information, the personal information protection rules established by the Agency, and other laws and regulations related to the provision of personal information, and shall use the information within the scope of the purpose of operating JREC-IN Portal as specified in the personal information protection policy, and the registered user agrees to this.
2. In addition to the preceding clause, Registered User shall agree that the Agency may use Registered User Information (including non-disclosure items) for the purpose set forth below, and provide such information which is processed so that such Registered User is not be identified:
    (1) Implementation, expansion, new deployment, public relations etc. of projects of government and the Agency;
    (2) Designing and planning of the national policy for academics, science and technology or higher education;
    (3) R&D that contributes to the development of academia, science and technology, or higher education;
(4) Surveys and research that contribute to career development support for human resources; or
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
3. Registered User shall agree that Registered User Information may be provided by the Agency to organizations including national/ local government, education (academic)/ research, corporations and similar institutions, and individuals belonging to these organizations (executives, staff, faculty, researchers, employees, etc.), when information is used within the range of purposes as set out in the preceding clause.

(Cancellation of User Registration by Registered User)
Article 10. Registered User may apply for cancellation of User Registration to the Agency at any time.
2. If Registered User discontinues the use of the service of JREC-IN Portal, such Registered User must apply for cancellation of User Registration to the Agency without delay.
3. User Registration shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of User Registration by the Agency)
Article 11. If Registered User falls or is considered likely to fall under any of the following items, the Agency may cancel the User Registration of such Registered User, terminate such Registered User's use of the JREC-IN Portal, terminate disclosing or delete the job applicant information (whole or part of it), or take other measures at its own discretion without prior notice:

(1) Falls under any of the Disapproved Causes as prescribed in paragraph 1 of Article 6 hereof;
(2) Violating Prohibited Matters prescribed in Article 12;
(3) Violating Warranty Clause prescribed in Article 13; or
(4) In addition to those listed in the preceding items, that the Agency determines not qualified as Registered User.

(Prohibited Matters)
Article 12. Registered Users must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals;
(8) The act of transferring or lending the Registered User’s own ID or password to another party; or
  (9) Other acts that are deemed inappropriate by the Agency.

(Warranty Clause)
Article 13. Registered User declares that Registered User is not or will not in the future fall within any of the followings (herein after "Anti-social forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contribute an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2. Registered User declares that Registered User is not or will not in the future fall within any of the followings:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over its own business.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in its own business.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 14. The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service on a long-term basis with one (1) month prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on the JREC-IN Portal as registered by a Registered User, a Registered Recruiting Institution, or the Registered Employment Placement Business Provider falls under any of the following items, the Agency may delete such information, in whole or in part, without prior notice:
  (1) If the information is expired of a term;
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 15. Registered User shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2. The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3. The Agency shall not bear any responsibility for damage and any other loss incurred by Registered User or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Disapproval of application for User Registration, cancellation or termination of User Registration, termination of use or other measures taken by the Agency; or
  (10) Damages arising from causes not attributable to the Agency.
4. (1) When applying or consider applying to job postings using JREC-IN Portal, Registered User shall take the any actions necessary (including the communication between Registered Recruiting Institution, notifying consent or refusal, trouble shooting, etc.) on their own responsibility and judgment. The Agency shall not be involved in any of such matters.
(2) Where a Registered User considers whether or not to receive a placement or mediation service from the Registered Employment Placement Business Provider using the JREC-IN Portal, the Registered User shall undertake all required actions at its own responsibility and judgment (including making inquiries with the Registered Employment Placement Business Provider, notifying any acceptance or rejection decision, and carrying out troubleshooting tasks) without any involvement on the part of the Agency.
5. Any dispute between a Registered User and a Registered Recruiting Institution, the Registered Employment Placement Business Provider, or any other third party or damage sustained by the Registered Employment Placement Business Provider or caused to another party arising from the use of the JREC-IN Portal shall be settled under Registered User's responsibility. In this case, the Agency shall neither assume any responsibility nor provide intervention, mediation, arbitration, or cooperation (including provision of information).

(Revision of Regulations)
Article 16. The Agency may revise this Regulations if need arises without prior notice. The revised Regulations shall be presented to Registered User on the JREC-IN Portal Website.
2. The revised Regulations shall become effective to every Registered User on the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 17. This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.

This Regulation shall become effective on March 8th, 2022.

Regulations for Registered Recruiting Institutions

This regulation is for job positing recruiting institutions of JREC-IN Portal.

Regulations for Registered Recruiting Institutions

This is an English translation of Regulations of JREC-IN Portal. The Japanese original shall be the official version, and the English version is provided only for reference.


(General Provisions)
Article 1.  The Regulations shall apply to all acts conducted by Institutions who takes the prescribed registration process and use JREC-IN Portal (hereinafter referred to as "use") operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2.  The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) The "Application Information" is a collective term for the information that is provided from Registered Users to Registered Recruiting Institution for the purpose of applying, contacting, etc. regarding job postings.
  (3) "Basic Information of Institution" is a collective term for the basic information of Recruiting Institution such as Name of institution, Institution type, Name of responsible person, etc. Those items are required to every Recruiting Institution to register in JREC-IN Portal.
  (4) "The Agency" has the meaning prescribed in Article 1.
  (5) “Registered Employment Placement Business Provider” shall mean a juridical person that has carried out the prescribed user registration process for the JREC-IN Portal for the purpose of placing research personnel with a recruiting company or university.
  (6) "Job Applicant Information" shall mean the information of the Registered User to disclose to the Registered Recruiting Institution and/or the Registered Employment Placement Business Provider for the purpose of seeking jobs, which have been registered by the Registered User concerned.
  (7) "Registration Procedure of Recruiting Institution" has the meaning prescribed in Paragraph 1of Article 5.
  (8) "Job Posting Related Information" is a collective term for the Information associated with job postings which has been registered by Registered Recruiting Institution, such as status of applications, results of applications and questionnaire results regarding job posting, etc.
  (9) "Job posting" has the meaning prescribed in Paragraph 1 of Article 10.
  (10) "Job posting requirements" has the meaning prescribed in Paragraph 1 of Article 10.
  (11) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (12) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, technical jobs or educational jobs in the discipline of natural science, humanities and social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of natural science or humanities and social sciences.
  (13) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 1 of Article 6.
  (14) "Registered Recruiting Institution" shall mean institutions, organizations, and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel (hereinafter such registration referred to as "Recruiting Institution Registration").
  (15) "Registered Recruiting Institution Information" is a collective term for the information registered in JREC-IN Portal by Registered Recruiting Institution such as Basic Information of Institution, Job posting, Job Posting Related Information and other information.
  (16) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal.
  (17) "Requirements for Recruiting Institution Registration" has the meaning prescribed in Paragraph 2 of Article 5.
  (18) "Anti-social forces, etc." has the meaning prescribed in Paragraph 1of Article 18.
  (19) "Reasons for Disapproval" has the meaning prescribed in Paragraph 1of Article 7.
  (20) "The purpose of the service" has the meaning prescribed in Paragraph 1 of Article 4.
  (21) "The purpose of the usage" has the meaning prescribed in Paragraph 3 of Article 5.

(Application of Regulations and Compliance)
Article 3.  This Regulation shall apply to all acts conducted by Registered Recruiting Institution and institutions desire to be Registered Recruiting Institution. Such institutions must comply with this Regulation in case of use.

(The purpose of the service)
Article 4.  Registered Recruiting Institution must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services and shall be limited in its operations to the provision of information.
  (3) The copyright in the information that is provided through the JREC-IN Portal and that consists of e-learning content and in other content in which the copyright is indicated as belonging to the Agency shall belong to the Agency. The copyright in information provided by a Registered Recruiting Institution or Registered User or the Registered Employment Placement Business Provider shall belong to the respective information provider.

(Recruiting Institution Registration)
Article 5.  An Institution desires to use the service for Registered Recruiting Institution must follow the procedure stipulated in this article ("Registration Procedure of Recruiting Institution"), be approved by the Agency and be registered as Registered Recruiting Institution.
2. Registered Recruiting Institution must fall under any of the following categories ("Requirements for Recruiting Institution Registration"):
  (1) Schools as defined in Article 1 of the School Education Act (Act No. 26 of 1947), ministry or government or local government office (including public research institute), inter-university research institute, independent administrative institute, semi-governmental corporation, government-authorized corporation. This does not include organizations or institutions that are in preparation to be established.
  (2) Institutions and organizations described in the preceding item which are in preparation and applying for approval, and can show sufficient certainty of being established.
  (3) In addition to the preceding 2 items, any institution that falls under the following lists and is determined as appropriate by the Agency:
    (i) Institution, organization, etc. with legal status in Japan, or their equivalent; or
    (ii) International institution or public institution, research organization, university, or their equivalents in foreign countries.

3. Registered Recruiting Institution must use JREC-IN Portal for recruitment practices in line with the purpose of this service as specified in the preceding article.

(Registration Procedure of Recruiting Institution)
Article 6.  Registration Procedure of Recruiting Institution should be preceded by the following steps.
  (1) Application of Recruiting Institution Registration
    An Institution apply for Recruiting Institution Registration ("The Applicant") must agree to this Regulation through the JREC-IN Portal website to apply for Recruiting Institution Registration. An application for Recruiting Institution Registration should be made in the method designated by the Agency such as via website, e-mail or other methods.
  (2) Provisional Registration
    The Applicant will be registered as provisional by the application prescribed in the preceding paragraph, and will receive a notification e-mail and be issued an ID from the Agency and.
  (3) Official Registration
    The Applicant will be officially registered as a Registered Recruiting Institution when the Applicant registered the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration if the Applicant did not register the password by the expiration date.
2. The Applicant fall under Item 2 of Paragraph 2 of Article 5 must submit the job posting to publish on JREC-IN Portal in conjunction with the Registration Procedure of Recruiting Institution prescribed in Item 1 of the preceding paragraph.
3. Registered Recruiting Institution must manage its ID and password on its own responsibility. Registered Recruiting Institution must not transfer or lend ID or password without permission.

(Reasons for Disapproval of Recruiting Institution Registration)
Article 7.  Notwithstanding the provision of preceding article, the Agency may disapprove the application for the Recruiting Institution Registration, if the Applicant falls under any of the following items ("Reasons for Disapproval "):
  (1) If the Applicant does not satisfy Requirements for Recruiting Institution Registration;
  (2) If there is a false entry, incorrect description or omission in the contents of application for Registration Procedure of Recruiting Institution;
  (3) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (4) If the Applicant violates Warranty Clause prescribed in Article 18; or
  (5) Notwithstanding the above, the Agency may determine that the Applicant is not qualified as Registered Recruiting Institution.
2. The Agency may cancel the approval, if the Applicant falls under any of the Reasons for Disapproval after the approval of Recruiting Institution Registration has been made.

(Notification of Change)
Article 8.  If the contents of application for Registration Procedure of Recruiting Institution need to be changed, Registered Recruiting Institution must notify the Agency without delay. The same shall apply if the contents of the change need to be changed as well.

(Adherence to Laws, Ordinances, etc.)
Article 9. The Registered Recruiting Institution shall adhere to laws, ordinances, etc. that apply to recruiting institutions (including guiding principles, guidelines, etc.; the same shall apply below) as well as shall post recruitment information on the JREC-IN Portal and engage in recruitment.

(Job posting requirements)
Article 10.  When Registered Recruiting Institution desires to publish Job posting for recruiting Research Personnel ("Job posting") on JREC-IN Portal, Job posting must satisfy all of the following items ("Job posting requirements"):
  (1) Duties shall fall under the category of Jobs related to research;
  (2) Must be paid;
  (3) Not a Job posting for temporary stuff;
  (4) Not an internship opportunity, trainee, nor any other similar opportunities for work experience;
  (5) Include all items requested when registering on the JREC-IN Portal;
  (6) Job postings must be consistent with the terms of planned employment, with the relevant information being accurate, not likely to cause misunderstandings, and up to date;
  (7) Not include any of the Prohibited Matters prescribed in Article 17; or
  (8) In addition to those itemized conditions listed above, the Agency retains the right to judge the appropriateness of Job posting in light of the purpose of the service.
2. The Agency may request to Registered Recruiting Institution to correct the Job posting which is requested by such institution to publish on JREC-IN Portal, if the Agency determined the Job posting does not satisfy the Job posting requirements. If such Job posting has already been published on JREC-IN Portal, the Agency may suspend the publication until the Job posting is corrected and satisfy the Job posting requirements.
3. The Agency may determine not to publish such Job posting on JREC-IN Portal, to cancel publishing such Job posting or to take measures judged to be appropriate, in case Registered Recruiting Institution refuses to correct the Job posting, the corrected Job posting still dissatisfy the requirements, or the correction to the Job posting to satisfy the Job posting requirements turns out to be infeasible.
4. Registered Recruiting Institution has no recourse to the determination of the Agency as provided for in the preceding 2 paragraphs.
5. If the Registered Recruiting Institution becomes aware of the job posting containing contents that do not meet the job posting criteria, it shall immediately apply to the Agency for the posting to be revised or revoked.

(Act in good faith to Registered User)
Article 11.  Registered Recruiting Institution shall act in good faith and use all reasonable endeavors to reply to the application, inquiry, etc. from Registered User about Job posting.
2. Registered Recruiting Institution shall observe the provisions of labor related laws and other applicable laws in concluding any contract, such as employment, mandate, etc. ("Contract of employment, etc.”) with Registered User applied to Job posting.
3. Registered Recruiting Institution shall agree that the Agency may disclose a Job posting at the request of a Registered User who has applied to such Job postings in the past.

(Use and Handle of Registered User Information)
Article 12.  Registered Recruiting Institution must use Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal only for the purpose specified in the Regulations, and may not use for other purposes.
2. Registered Recruiting Institution must handle Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal as strictly confidential, and takes appropriate measures. Registered Recruiting Institution may not disclose to third party without prior consent from the individual concerned, and must take reasonable measures to prevent leakage.
3. Upon the completing of the recruiting purpose, Registered Recruiting Institution must completely destruct Job Applicant Information and Application Information of Registered User obtained from JREC-IN Portal without delay to prevent leakage to third party.

(Cooperation with other organizations)
Article 13.  To further facilitate the objectives of JREC-IN Portal, the Agency may enter into a contractual agreement, in which all or part of Job postings of Registered Recruiting Institutions will be shared with other agencies, both domestic and overseas, that provide services similar to JREC-IN Portal. The Agency shall notify Registered Recruiting Institutions one month prior to the said agreement.
2. To further facilitate the objectives of JREC-IN Portal, the Agency may enter into a contractual agreement, in which all or part of Job postings of Registered Recruiting Institutions will be provided and published on Web Service for research personnel with other agencies, both domestic and overseas, that provide services of database for research personnel. The Agency shall notify Registered Recruiting Institutions one month prior to the said agreement.

(Use of Registered Recruiting Institution Information)
Article 14.  Registered Recruiting Institution shall agree that the Agency may use Job posting and Job Posting Related Information and other Registered Recruiting Institution Information for the operation of JREC-IN Portal and for the purpose set forth below.
  (1) Implementation, expansion, new deployment, public relations etc. of projects of government and the Agency;
  (2) Designing and planning of the national policy for academics, science and technology or higher education;
  (3) R&D that contributes to the development of academia, science and technology, or higher education;
  (4) Surveys and research that contribute to career development support for human resources;
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
2. Registered recruiting institution shall agree that information registered on JREC-IN Portal may be provided by the Agency to organizations including national/ local government, education (academic)/ research, corporate and similar, and individuals belonging to these organizations (executives, staff, faculty, researchers, employees, etc.), when information is used within the range of purposes as set out in the preceding paragraph.
3. Regarding the use and provision of registered information set out in preceding paragraph, the Agency shall in advance delete information that identifies individuals.
4. The Agency may use registered information to produce content and shall be free to make secondary use of such content by which the content is edited, issued, or released and permission for this shall be granted by the Registered Recruiting Institution. Copyright in the content and any work resulting from the secondary use of the content shall belong to the Agency.

(Cancellation of Recruiting Institution Registration by Registered Recruiting Institution)
Article 15.  Registered Recruiting Institution may apply for cancellation of Recruiting Institution Registration to the Agency at any time.
2. If Registered Recruiting Institution discontinues the use of the service of JREC-IN Portal, such Registered Recruiting Institution must apply for cancellation of Recruiting Institution Registration or to the Agency without delay.
3. Recruiting Institution Registration shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of Recruiting Institution Registration by the Agency)
Article 16.  If Registered Recruiting Institution falls under any of the following items, the Agency may cancel the Recruiting Institution Registration of such Registered Recruiting Institution, terminate such Registered Recruiting Institution's use of the JREC-IN Portal, terminate disclosing or delete the job posting (whole or part of it), or take other measures at its own discretion without prior notice:
  (1) Falls under any of the Disapproved Causes as prescribed in paragraph 1 of Article 7 hereof;
  (2) Violating Prohibited Matters prescribed in Article 17;
  (3) Violating Warranty Clause prescribed in Article 18; or
  (4) In addition to the two preceding terms, violating the Regulations; or
  (5) In addition to those listed in the preceding items, there are circumstances in which the Registered Recruiting Institution is determined to be unsuitable as a Registered Recruiting Institution by the Agency.

(Prohibited Matters)
Article 17.  Registered Recruiting Institution must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, etc. (including guiding principles, guidelines, etc.), this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals or constitute unfair or discriminatory treatment;
  (8) The act of transferring or lending the Registered Recruiting Institution’s own ID or password to another party; or
  (9) Other acts that are deemed inappropriate by the Agency

(Warranty Clause)
Article 18.  Registered Recruiting Institution declares that Registered Recruiting Institution nor the member of Registered Recruiting Institution is not or will not in the future fall within any of the followings (herein after "Anti-social forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contributes an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2.  Registered Recruiting Institution declares that Registered Recruiting Institution nor the member of Registered Recruiting Institution is not or will not in the future fall within any of the followings:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over the entity’s management.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in the entity’s management.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 19.  The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service on a long-term basis with one (1) month prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on the JREC-IN Portal as registered by a Registered User, a Registered Recruiting Institution, or the Registered Employment Placement Business Provider falls under any of the following items, the Agency may delete such information, in whole or in part, without prior notice:
  (1) If the information is expired of a term
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 20.  Registered Recruiting Institution shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2.  The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3.  The Agency shall not bear any responsibility for damage and any other loss incurred by Registered Recruiting Institution or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Disapproval of application for Recruiting Institution Registration, cancellation or termination of Recruiting Institution Registration, termination of use or other measures taken by the Agency; or
  (10) Damages arising from causes not attributable to the Agency.
4. When concluding or consider concluding any contract of employment with Registered User or other user of JREC-IN Portal, Registered Recruiting Institution shall take any actions necessary (including the communication between Registered User, identification, concluding contract, trouble shooting, etc.) on their own responsibility and judgment. The Agency shall not be involved in any of such matters.
5. All disputes and damages between Registered Recruiting Institution and a third party (including Registered User) arising from the use of the JREC-IN Portal shall be settled at the Registered Recruiting Institution's responsibility and cost. In this case, the Agency shall neither assume any responsibility nor provide intervention, mediation, arbitration, or cooperation (including provision of information).

(Revision of Regulations)
Article 21.  The Agency may revise this Regulations if need arises without prior notice. The revised Regulations shall be presented to Registered Recruiting Institution on the JREC-IN Portal Website.
2. The revised Regulations shall become effective to every Registered Recruiting Institution on the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 22.  This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.

(Other Provisions)
Article 23. If deemed necessary, the Agency may provide information related to use when requested by an employment bureau as well as coordinate with the employment bureau in case of violation of laws and ordinances related to the use.

This Regulation shall become effective on October 1st, 2023.

Regulations for Registered Employment Placement Business Providers

This regulation is for employment placement business providers recruiting activities of JREC-IN Portal.

Regulations for Registered Employment Placement Business Providers

This is an English translation of Regulations of JREC-IN Portal. The Japanese original shall be the official version, and the English version is provided only for reference.


(General Provisions)
Article 1.  The Regulations shall apply to all acts conducted by Institutions who takes the prescribed registration process to become Registered Employment Placement Business Providers and use the JREC-IN Portal (hereinafter referred to as "use") operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2.  The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) "The Agency" has the meaning prescribed in Article 1.
  (3) "Job Applicant Information" shall mean the information of Registered User to disclose to Registered Recruiting Institution and/or the Registered Employment Placement Business Provider in purpose of seeking job, which has been registered by Registered User concerned.
  (4) “Recruiter” is a collective term for universities, companies, and other organizations that are recruiting research personnel.
  (5) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (6) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, technical jobs or educational jobs in the discipline of natural science, humanities and social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of natural science or humanities and social sciences.
  (7) “Basic information on business providers” shall mean the name of the business operator and basic information concerning the applicable business provider that each registered employment placement business provider is required to register to the JREC-IN Portal.
  (8) “Employment placement” shall mean employment placement as defined in Paragraph 1 of Article 4 of the Employment Security Act.
  (9) “Employment placement business provider” shall mean an employment placement business provider as defined in Paragraph 10 of Article 4 of the Employment Security Act.
  (10) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 1 of Article 6.
  (11) "Registered Recruiting Institution" shall mean institutions, organizations, and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel (hereinafter such registration referred to as "Recruiting Institution Registration").
  (12) “Registered Employment Placement Business Provider” shall mean an employment placement business provider that has carried out the prescribed user registration process for the JREC-IN Portal for the purpose of placing Research Personnel with a recruiting institution.
  (13) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal.
  (14) "Requirements for Recruiting Institution Registration" has the meaning prescribed in Paragraph 2 of Article 5.
  (15) "Antisocial forces etc." has the meaning prescribed in Paragraph 1of Article 18.
  (16) "Reasons for Disapproval" has the meaning prescribed in Paragraph 1of Article 7.
  (17) "The purpose of the service" has the meaning prescribed in Paragraph 1 of Article 4.
  (18) "The purpose of the usage" has the meaning prescribed in Paragraph 3 of Article 5.

(Application of Regulations and Compliance)
Article 3.  This Regulation shall apply to all acts conducted by Registered Employment Placement Business Providers and institutions wishing to be Registered Employment Placement Business Providers. Such institutions must comply with this Regulation in case of use.

(The purpose of the service)
Article 4.  Registered Employment Placement Business Providers must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services stipulated in the Employment Security Act (Act No. 141 of 1947) and shall not act as a placement agency which provides staffing services to Registered Recruiting Institution individually or concludes any contract of employment with Registered Users.
  (3) The copyrights in the e-learning content provided on the JREC-IN Portal and in other content with copyright declaration of the Agency shall belong to the Agency. The copyrights to the information on job postings and job applicant information provided on the JREC-IN Portal shall belong to the respective information providers.

(Registration as an employment placement business provider)
Article 5.  An Institution wishing to use the service for Registered Employment Placement Business Providers must follow the procedure stipulated in this article ("Registration Procedure applicable to Employment Placement Business Providers"), have its registration as an employment placement business provider be approved by the Agency, and be registered as a Registered Employment Placement Business Provider.
2. A Registered Employment Placement Business Provider must satisfy all of the following items ("Requirements for Recruiting Institution Registration"):
  (1) Be an employment placement business provider that has obtained a license that is currently valid under the Employment Security Act from the Minister of Health, Labour and Welfare or that has submitted the necessary notification to the Minister of Health, Labour and Welfare (hereinafter referred to as “Qualification Requirements”);
  (2) Have a sufficient track record in terms of employment placement for Research Personnel and in terms of engaging in career support activities in collaboration with universities and research institutions
  (3) Is otherwise deemed appropriate in light of the purposes of the Service
3. The Registered Employment Placement Business Provider may use the JREC-IN Portal only for the purpose of placing Research Personnel in positions of employment (hereinafter referred to as “Purpose of Use”).

(Registration Procedure applicable to employment placement business providers)
Article 6.  The registration procedure applicable to employment placement business providers should be carried out in accordance with the following steps.
  (1) Application for registration by the employment placement business provider
    An institution applying to register as an employment placement business provider ("The Applicant") shall, upon accepting these Regulations, register basic information on itself, submit documents needed to verify registration requirements to the Agency, make an application online via electronic mail or otherwise by way of a method designated by the Agency, and undergo an examination by the Agency.
  (2) Provisional Registration
    The Applicant will be provisionally registered as a Registered Employment Placement Business Provider by the application prescribed in the preceding paragraph and will receive a notification e-mail and be issued an ID from the Agency where the application is approved by the Agency as a result of the examination prescribed in item (1) hereof. The Agency shall revoke the provisional registration of a Registered Employment Placement Business Provider if no approval can be granted as a result of the examination.
  (3) Official Registration
    The Applicant will be officially registered as a Registered Employment Placement Business Provider when the Applicant registered the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration of a Registered Employment Placement Business Provider if the Applicant did not register the password by the expiration date.
2. The Registered Employment Placement Business Provider must manage its own ID and password and the ID and password of any person in charge as registered under item (1) of Paragraph 1 of Article 9 hereof on its own responsibility and have these IDs and passwords managed by the persons in charge.

(Reasons for refusing to register an employment placement business provider)
Article 7.  Notwithstanding the provision of preceding article, the Agency may refuse to register an employment placement business provider if the Applicant falls under any of the following items ("Reasons for Disapproval "):
  (1) If the Applicant does not satisfy Requirements for Recruiting Institution Registration;
  (2) If the is a false entry, incorrect description, or omission in the contents of an application submitted according to registration procedures applicable to employment placement business providers;
  (3) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (4) If the Applicant violates Warranty Clause prescribed in Article 18; or
  (5) Notwithstanding the above, the Agency may determine that the Applicant is not qualified as a Registered Employment Placement Business Provider.
2. The Agency may revoke the approval of an application if the Applicant falls under any of the reasons for refusing to register subsequent to the approval of the registration of the Applicant as an employment placement business provider.

(Notification of Change and other matters)
Article 8.  If the contents of an application made according to Registration Procedures Applicable to Employment Placement Business Providers need to be changed, the Registered Employment Placement Business Provider must notify the Agency without delay. The same shall apply if the contents of the change need to be changed as well.
2. A Registered Employment Placement Business Provider must promptly notify the Agency of the loss of any eligibility requirements in the event that such a loss occurs.

(Job postings that can be mediated and introduced)
Article 9.  A Registered Employment Placement Business Provider shall be entitled to carry out an action as provided for in any of the following items provided that it is in compliance with the provisions of these Regulations:
  (1) Register itself and persons in charge belonging to itself on the JREC-IN portal website
  (2) Have a person in charge send a job seeker inquiry email to a Registered User via the JREC-IN Portal in the event that the Registered User selects the Registered Employment Placement Business Provider using the function for selecting Registered Employment Placement Business Providers on the JREC-IN Portal
  (3) Provide employment placement services to a Registered User as part of the employment placement business operated by the Registered Employment Placement Business Provider in the event that a Registered User receives a job seeker inquiry email as provided for in the preceding item and wishes to receive employment placement services from the Registered Employment Placement Business Provider (hereinafter referred to as “Employment Placement Services”)
2. The Registered Employment Placement Business Provider must promptly update information in the event that a change to registered information as provided for in item (1) of the preceding paragraph occurs.
3. Any job offer that the Registered Employment Placement Business Provider can introduce or offer to a Registered User as part of its Employment Placement Services must satisfy requirements as prescribed in all of the following items (hereinafter referred to as “Job Offer Criteria”):
  (1) Duties in the job offer shall correspond to a position related to research or a position for which a high level of expertise is required;
  (2) Not a Job posting for temporary stuff;
  (3) Not an internship opportunity, trainee, nor any other similar opportunities for work experience;
  (4) Not include any of the Prohibited Matters prescribed in Article 17; or
  (5) In addition to those itemized conditions listed above, the Agency retains the right to judge the appropriateness of Job posting in light of the purpose of the service.
4. Where the Agency determines that a job offer introduced or offered to a Registered User by the Registered Employment Placement Business Provider fails to satisfy the Job Offer Criteria, the Agency may submit a request to the Registered Employment Placement Business Provider to remedy this situation, and the Registered Employment Placement Business Provider must accommodate this request.

(Adherence to Laws, Ordinances, etc.)
Article 10. The Registered Employment Placement Business Provider shall adhere to laws, ordinances, etc. that apply to employment placement business providers (including guiding principles, guidelines, etc.; the same shall apply below) as well as shall provide Employment Placement Services.

(Act in good faith to Registered User)
Article 11. When providing Employment Placement Services to a Registered User, the Registered Employment Placement Business Provider must endeavor to provide prompt and courteous service according to the needs of the Registered User and carry out all required actions for the Registered User and recruiter at its own responsibility and judgment (including, but not limited to, communicating with the Registered User, verifying the identity of the Registered User, mediating the conclusion of an employment contract between the Registered User and recruiter, and dealing with problems).

(Reporting to the Agency)
Article 12. The Registered Employment Placement Business Provider must regularly report on the contents of employment placement services provided to Registered Users via the JREC-IN Portal in connection with the Employment Placement Services and the results thereof to the Agency using a form separately prescribed by the Agency. If requested by the Agency, the Registered Employment Placement Business Provider shall also provide detailed information on a report, including outcomes for each person in charge, to the Agency.
2. In the event that a complaint in connection with the Employment Placement Services is received from a Registered User or recruiter, the Registered Employment Placement Business Provider must submit a report on the contents thereof and the status of the response thereto to the Agency. In such a case, the Agency may, where necessary, submit a request for a detailed report and response to the Registered Employment Placement Business Provider and the Registered Employment Placement Business Provider must respond to the request made by the Agency in good faith.

(Use and Handle of Registered User Information)
Article 13.  The Registered Employment Placement Business Provider must use the Job Applicant Information and Application Information of the Registered User obtained from the JREC-IN Portal only for the purpose specified in the Regulations and may not use the information for other purposes.
2. The Registered Employment Placement Business Provider must handle the Job Applicant Information and Application Information of the Registered User obtained from the JREC-IN Portal as strictly confidential and must implement the appropriate measures. The Registered Recruiting Institution may not disclose to a recruiter or third party without prior consent from the individual concerned and must implement reasonable measures to prevent leakage.
3. Upon completion of the use of the Job Applicant Information corresponding to a Registered User as obtained from the JREC-IN Portal for the purpose of providing employment placement services to the Registered User, the Registered Employment Placement Business Provider must promptly and completely destroy this information without delay to prevent leakage to third parties.

(Use of Registered Employment Placement Business Provider Information)
Article 14.  The Agency shall be entitled to use information submitted by the Registered Employment Placement Business Provider according to the registration application procedures as provided for in paragraph 1 of Article 6 hereof, information registered pursuant to item (1) of paragraph 1 of Article 9 hereof, and information reported by the Registered Employment Placement Business Provider pursuant to Article 12 hereof (hereinafter collectively referred to as “Information on the Registered Employment Placement Business Provider”) for the operation of JREC-IN Portal and following purposes and the Registered Employment Placement Business Provider shall not object thereto.
  (1) Implementation, expansion, new deployment, public relations etc. of projects of government and the Agency;
  (2) Designing and planning of the national policy for academics, science and technology or higher education;
  (3) R&D that contributes to the development of academia, science and technology, or higher education;
  (4) Surveys and research that contribute to career development support for human resources; or
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
2. The Registered Employment Placement Business Provider shall agree that information on the Registered Employment Placement Business Provider as found on the JREC-IN Portal may be provided by the Agency to organizations including national/ local government, education (academic)/ research, corporate and similar, and individuals belonging to these organizations (executives, staff, faculty, researchers, employees, etc.), when Information on the Registered Employment Placement Business Provider is used within the range of purposes as set out in the preceding paragraph.
3. Regarding the use and provision of registered information set out in preceding paragraph, the Agency shall in advance delete information that identifies individuals from Information on the Registered Employment Placement Business Provider
4. The Agency may make secondary use of information from the Registered Employment Placement Business Provider and all content prepared by the Agency based on such Information on the Registered Employment Placement Business Provider for what is compiled, published, or sold by the Agency. The copyrights arising from such secondary use shall belong to the Agency.


(Cancellation by a Registered Employment Placement Business Provider of its registration as an employment placement business provider)
Article 15.  A Registered Employment Placement Business Provider may submit an application for cancellation of its registration as an employment placement business provider to the Agency at any time. Provided however, Registered Employment Placement Business Providers must not cause any inconvenience to Registered Users.
2. If the Registered Employment Placement Business Provider discontinues the use of the service of JREC-IN Portal, such Registered Employment Placement Business Provider must submit an application for cancellation of its registration as an employment placement business provider to the Agency without delay.
3. The registration of the Registered Employment Placement Business Provider as an employment placement business provider shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of the registration of the Registered Employment Placement Business Provider as an employment placement business provider by the Agency)
Article 16.  If a Registered Employment Placement Business Provider falls under any of the following items, the Agency may cancel the registration of the Registered Employment Placement Business Provider as an employment placement business provider, terminate the use of the JREC-IN Portal by the Registered Employment Placement Business Provider, or implement other measures at its discretion without prior notice:
  (1) Is determined to have fallen any of the Reasons for Refusing to Register as prescribed in paragraph 1 of Article 7 hereof
  (2) Contravenes a prohibited matter as prescribed in Article 17 hereof or a confirmation matter as prescribed in Article 18 hereof or otherwise contravenes these Regulations
  (3) Fails to remedy a matter pointed out in a request for remediation as prescribed in paragraph 4 of Article 9 hereof or the contents or quality of the Employment Placement Services are otherwise deemed to be unsuitable
  (4) In addition to those listed in the preceding items, that the Agency determines that the Registered Employment Placement Business Provider is not qualified as a Registered Employment Placement Business Provider.

(Prohibited Matters)
Article 17.  The Registered Employment Placement Business Provider must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, etc., this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals or constitute unfair or discriminatory treatment;
  (8) The act of transferring the Registered Employment Placement Business Provider’s own ID or password to another party; or
  (9) Other acts that are deemed inappropriate by the Agency.

(Warranty Clause)
Article 18.  The Registered Employment Placement Business Provider declares that neither the Registered Employment Placement Business Provider nor any member of the Registered Employment Placement Business Provider presently falls or will fall in the future within any of the following categories (hereinafter "Antisocial forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contributes an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2.  The Registered Employment Placement Business Provider declares that neither the Registered Employment Placement Business Provider nor any member of the Registered Employment Placement Business Provider presently falls or will fall in the future within any of the following categories:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over the entity’s management.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in the entity’s management.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 19.  The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service to the Registered Employment Placement Business Provider on a long-term basis with one (1) month’s prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on JREC-IN Portal which registered by Registered Recruiting Institution or Registered User fall within any of the followings, the Agency may delete whole or part of such information without prior notice:
  (1) If the information is expired of a term;
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 20.  The Registered Employment Placement Business Provider shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2.  The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3.  The Agency shall not bear any responsibility for damage and any other loss incurred by the Registered Employment Placement Business Provider or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Refusal to register an employment placement business provider, revoking or canceling the registration of an employment placement business provider, terminating the use of the JREC-IN Portal, or the implementation of other measures as taken by the Agency;
  (10) Damages arising from causes not attributable to the Agency.
4. Any dispute arising between the Registered Employment Placement Business Provider and a Registered User or other third party or damage sustained by the Registered Employment Placement Business Provider or caused to another party arising from the use of the JREC-IN Portal or provision of the Employment Placement Services shall be resolved at the responsibility and cost of the Registered Employment Placement Business Provider. In this case, the Agency shall neither assume any responsibility nor intervene, mediate, engage in arbitration, or cooperate (including by way of the provision of information). The Registered Employment Placement Business Provider must compensate the Agency for any damage caused thereto.

(Revision of Regulations)
Article 21.  The Agency may revise these Regulations if need arises without prior notice. The revised Regulations shall be presented to the Registered Employment Placement Business Provider on the JREC-IN Portal Website.
2. The revised Regulations shall become effective for every Registered Employment Placement Business Provider as of the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 22.  This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.

(Other Provisions)
Article 23. If deemed necessary, the Agency may provide information related to use when requested by an employment bureau as well as coordinate with the employment bureau in case of violation of laws and ordinances related to the use.

This Regulation shall become effective on October 1st, 2023.