User registration

User registration instructions

Eligibility for registering as a User

Individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
Individuals who desire to use the contents on JREC-IN Portal.
(For further information, please refer Article 2 (Definition of Terms) and Article 5 (User Registration Procedure) of Regulations for Registered Users)

Services provided after registering as a User

[Registering/Updating Job applicant information]
You can register published applicant information 24/7.

[Inquiry e-mails]
You will be able to receive Job applicant inquiry e-mails from Registered Recruiting Institutions (research institutions, etc.) .
* You need to register your published applicant information to receive those e-mails.

[Tools for Application]
You can create your own "Application Form" and "Achievements and Activities" by entering the prescribed information.
Users with a researchmap ID can feed and use the information registered in researchmap (*) .
(*) researchmap: An online directory of researchers in Japan administered by JST that seeks to achieve mutual communications between researchers. (http://researchmap.jp/)

[Matching e-mail]
Job postings that match your desired conditions can be received by e-mail.
* Desired conditions must be set in order to use matching e-mail.

[Favorite Job Postings]
You can save your favorite job postings by searching from Job posting search menu.

[Web application]
You can apply to job postings online. You can also check the status and details of a web application.
* A web application can be submitted as long as "JREC-IN Portal Web application" is marked as "Accept" in the "Detailed information" screen shown after searching for job postings from Job posting Search menu. A web application cannot be submitted if this item is marked as "Not available."

Steps for registering as a User

1. Application of User Registration
Read "Regulations for Registered Users" carefully, and click "Agree to the above regulations and register."
In the following page, enter your e-mail address and click "Submit"

2. Setting Password
An e-mail requesting to set your password will be automatically sent to the e-mail address that you entered. Check that you have received the e-mail, and then use your web browser to access the URL contained in the e-mail within three days.
Enter your password and User Basic Information.

3. User Registration is completed
You are registered as User on registering password and User Basic Information.

Regulations for Registered Users

Regulations for Registered Users 
Although an English translation of Regulations and other information are provided on JREC-IN Portal, they are just for the convenience of users. the Japanese original shall be the official version. Please refer to the Japanese original as necessary in using JREC-IN Portal.


(General Provisions)
Article 1.  The Regulations shall apply to all acts conducted by individual who takes the prescribed registration process and use JREC-IN Portal operated by the Japan Science and Technology Agency (hereinafter referred to as "the Agency").

(Definition of Terms)
Article 2.  The terms used in this Regulation shall have the following meanings.
  (1) The "JREC-IN Portal" is a collective term for the website called "Research Personnel Portal Site JREC-IN Portal (Japan REsearch Career Information Network Portal)" (https://jrecin.jst.go.jp/) and mail delivery and other services associated with the website.
  (2) "The Agency" has the meaning prescribed in Article 1.
  (3) "Job Applicant Information" has the meaning prescribed in Paragraph 1 of Article 8.
  (4) "Research Personnel" is a collective term for individuals working or seeking Jobs related to research and has related professional knowledge, experience or qualifications to those jobs.
  (5) "Jobs related to research" is a collective term for the following jobs:
    (i) Research jobs, technical jobs or educational jobs in the discipline of natural science, humanities and social sciences;
    (ii) Supporting and assisting work of the jobs determined in (i);
    (iii) Any other similar jobs determined in (i) or (ii), which requires professional knowledge, experience or qualifications in the discipline of natural science or human and social sciences.
  (6) "The Applicant" has the meaning prescribed in Item 1 of Paragraph 3 of Article 5.
  (7) "Registered Recruiting Institution" shall mean institutions, organizations and other corporations that take the prescribed registration process in the purpose of recruiting Research Personnel.
(8) “Registered Employment Placement Business Provider” shall mean a juridical person that has carried out the prescribed user registration process for the JREC-IN Portal for the purpose of placing research personnel with a recruiting company or university.
  (9) "Registered User" shall mean individuals who take the prescribed registration process in the purpose of seeking Jobs related to research or of using the contents on JREC-IN Portal (hereinafter such registration referred to as "User Registration").
  (10) "Registered User Information" is a collective term for the information registered in JREC-IN Portal by Registered User such as User Basic Information, job applicant information, other information, and usage information of the user.
  (11) "Anti-social forces, etc." has the meaning prescribed in Paragraph 1of Article 13.
  (12) "Disapproved Causes" has the meaning prescribed in Paragraph 1of Article 6.
  (13) "The purpose of the service" has the meaning prescribed in Paragraph 1of Article 4.
  (14) "User Basic Information" is a collective term for the basic information of User, such as Name, Birth year/month, E-mail address, Specialized field/Research field, Current institution type, etc. Those items are requested to every User to register in JREC-IN Portal.
  (15) "User Registration Procedure" has the meaning prescribed in Paragraph 1of Article 5.

(Application of Regulations and Compliance)
Article 3.  This Regulation shall apply to all acts conducted by Registered User and individuals who desire to be Registered User. Such individuals must comply with this Regulation.

(The Purpose of the Service)
Article 4.  Registered User must understand the following paragraphs substantially, and consent to those in using JREC-IN Portal.
  (1) JREC-IN Portal is provided for the purpose of assisting in the expansion of the career paths of research personnel, the use of such personnel and developing such personnel career in terms of information on the careers of research personnel;
  (2) The JREC-IN Portal shall not provide employment placement services and shall be limited in its operations to the provision of information.
  (3) The copyrights in the e-learning content provided on the JREC-IN Portal and in other content with copyright declaration of the Agency shall belong to the Agency. The copyrights to the information on job postings and job applicant information provided on the JREC-IN Portal shall belong to the respective information providers.

(User Registration Procedure)
Article 5.  An individual who desires to use the service for Registered User must follow the procedure stipulated in this article ("User Registration Procedure"), be approved by the Agency and be registered as Registered User.
2. Registered User must be individual.
3. User Registration Procedure should be proceeded by the following steps.
  (1) Application of User Registration
      An individual who apply for user registration ("The Applicant") must agree to this Regulation to apply for user registration. An application for user registration should be made in the method designated by the Agency such as via a website or e-mail.
  (2) Provisional Registration
      The Applicant will be registered as provisional by the application prescribed in the preceding paragraph, and will receive a notification e-mail from the Agency.
  (3) Official Registration
      The Applicant will be officially registered as a Registered User when the Applicant registered User Basic Information and the password by following the method designated by the Agency. The Agency may cancel the Provisional Registration if the Applicant did not register the required information until the expiration date.
4. Registered User must manage its ID and password on its own responsibility. Registered User must not transfer or lend ID or password without permission.

(Disapproved Causes of User Registration)
Article 6.  Notwithstanding the provision of preceding article, the Agency may disapprove the user registration of the Applicant, if the Applicant falls under any of the following items ("Disapproved Causes"):
  (1) If the Applicant is nonexistent, not individual, already approved and became a Registered User;
  (2) If there is a false entry, incorrect description or omission in the contents of application for User Registration Procedure;
  (3) If an applicant has been subject to a disposition of cancellation of user registration or other equivalent disposition due to violation of Regulations of JREC-IN Portal (including antecedents service) or other terms of use of services provided by the Agency;
  (4) If the Applicant violate Warranty Clause prescribed in Article 13; or
  (5) If, in addition to those listed in the preceding items, the Agency determines that the Applicant is not qualified as Registered User.
2. The Agency may cancel the approval, if the Applicant falls under any of the Disapproved Causes after the approval of User Registration has been made.

(Notification of Change)
Article 7.  If the contents of application for User Registration Procedure need to be changed, Registered User must notify the Agency by updating registered information on the website of JREC-IN Portal without delay. The same shall apply if the contents of the change need to be changed as well.

(The Provision of Job Applicant Information to a Registered Recruiting Institution and Registered Employment Placement Business Provider)
Article 8.  If a Registered User wishes to provide his or her own information to a Registered Recruiting Institution and Registered Employment Placement Business Provider for a job-seeking purpose, the Registered User may register his or her own information in accordance with the prescribed form (hereinafter the registered information shall be referred to as “Job Applicant Information”) and specify the extent and date of the provision of Job Applicant Information to the Registered Recruiting Institution and Registered Employment Placement Business Provider.
2. Registered User shall agree to the provision of Job applicant information of Registered User concerned to the Registered Recruiting Institution and Registered Employment Placement Business Provider pursuant to the provision of the preceding paragraph.

(Use of Registered User Information)
Article 9.  The Agency shall manage the personal information contained in the Registered User Information in accordance with the laws and regulations concerning the protection of personal information, the personal information protection rules established by the Agency, and other laws and regulations related to the provision of personal information, and shall use the information within the scope of the purpose of operating JREC-IN Portal as specified in the personal information protection policy, and the registered user agrees to this.
2. In addition to the preceding clause, Registered User shall agree that the Agency may use Registered User Information (including non-disclosure items) for the purpose set forth below, and provide such information which is processed so that such Registered User is not be identified:
    (1) Implementation, expansion, new deployment, public relations etc. of projects of government and the Agency;
    (2) Designing and planning of the national policy for academics, science and technology or higher education;
    (3) R&D that contributes to the development of academia, science and technology, or higher education;
(4) Surveys and research that contribute to career development support for human resources; or
  (5) Provision of information when required by laws or ordinances, or concerned government ministries and agencies.
3. Registered User shall agree that Registered User Information may be provided by the Agency to organizations including national/ local government, education (academic)/ research, corporations and similar institutions, and individuals belonging to these organizations (executives, staff, faculty, researchers, employees, etc.), when information is used within the range of purposes as set out in the preceding clause.

(Cancellation of User Registration by Registered User)
Article 10.  Registered User may apply for cancellation of User Registration to the Agency at any time.
2. If Registered User discontinues the use of the service of JREC-IN Portal, such Registered User must apply for cancellation of User Registration to the Agency without delay.
3. User Registration shall be cancelled at the time when the Agency completes necessary procedures pursuant to the application made under the preceding two paragraphs.

(Cancellation of User Registration by the Agency)
Article 11.  If Registered User falls or is considered likely to fall under any of the following items, the Agency may cancel the User Registration of such Registered User, terminate such Registered User's use of the JREC-IN Portal, terminate disclosing or delete the job applicant information (whole or part of it), or take other measures at its own discretion without prior notice:

 (1) Falls under any of the Disapproved Causes as prescribed in paragraph 1 of Article 6 hereof;
  (2) Violating Prohibited Matters prescribed in Article 12;
  (3) Violating Warranty Clause prescribed in Article 13; or
  (4) In addition to those listed in the preceding items, that the Agency determines not qualified as Registered User.

(Prohibited Matters)
Article 12.  Registered Users must not conduct or engage a third party to conduct the following acts on JREC-IN Portal.
  (1) Acts that infringe or likely to infringe on rights of the Agency or others, cause or likely to cause trouble to the Agency or others, create or likely to create disadvantages to the Agency or others;
  (2) Unauthorized diversion, reproduction, redistribution, sale, or quotation of information posted on JREC-IN Portal;
  (3) Political activity, religious activities, advertisement for commercial purpose, or any other similar activities that not suit with the purpose of JREC-IN Portal;
  (4) Acts that interfere or are likely to interfere with the operation of JREC-IN Portal;
  (5) Acts that defame or are likely to defame the Agency or other Users, acts that disgrace or are likely to disgrace the Agency or other Users, acts obstruct the operation of the Agency or other Users;
  (6) Violent behavior, threatening action or statements, discriminatory action or statements, discomfort behavior to others, or any other similar acts;
  (7) Acts that violate or likely to violate laws, this Regulations, other ordinances of the Agency or that offend or likely to offend public order and morals;
(8) The act of transferring or lending the Registered User’s own ID or password to another party; or
  (9) Other acts that are deemed inappropriate by the Agency.

(Warranty Clause)
Article 13.  Registered User declares that Registered User is not or will not in the future fall within any of the followings (herein after "Anti-social forces, etc."):
- An organized crime group;
- A member of an organized crime group;
- A sub-member of an organized crime group;
- A corporation related to an organized crime group;
- A racketeer attempting to extort money from a company by threatening to cause trouble at the general stockholders' meeting;
- Acting as if advocating legitimate social causes;
- A special intelligence organized crime group;
- An organized group that contribute an illegal act collectively or habitually;
- A member or equivalent of an organized group that contribute an illegal act collectively or habitually, etc.
2. Registered User declares that Registered User is not or will not in the future fall within any of the followings:
  (1) Operating an entity having such relationship with Anti-social forces, etc. that shows their control over its own business.
  (2) Operating an entity having such relationship with Anti-social forces, etc. that shows their substantial involvement in its own business.
  (3) Operating an entity having such relationship with Anti-social forces, etc. that shows reliance on Anti-social forces, etc. for the purpose of unfairly benefiting oneself, one’s own company or third parties or of damaging third parties.
  (4) Operating an entity having such relationship that shows provision of funds or facilities to Anti-social forces, etc.
  (5) Operating an entity of which Board members or people substantially involved in its management have socially condemnable relationship with Anti-social forces, etc.

(Change of Service)
Article 14.  The Agency may change or suspend temporarily any part of the service without notifying in advance.
2. The Agency may suspend or terminate the provision of the whole service on a long-term basis with one (1) month prior notice. Provided, however, that this shall not apply when there is a compelling reason.
3. If the information on the JREC-IN Portal as registered by a Registered User, a Registered Recruiting Institution, or the Registered Employment Placement Business Provider falls under any of the following items, the Agency may delete such information, in whole or in part, without prior notice:
  (1) If the information is expired of a term;
  (2) If it is necessary to protect intellectual property rights or other rights;
  (3) If there is compelling reason for administrating JREC-IN Portal system; or
  (4) If, in addition to those listed in the preceding items, the Agency determines that the deletion is appropriate for operating JREC-IN Portal.

(Principle of Self-Responsibility and Exemption from Liability)
Article 15.  Registered User shall use the JREC-IN Portal or information provided on the JREC-IN Portal on their own responsibility and judgment.
2. The Agency shall make no warranty with respect to credibility, accuracy, adequacy, availability, legitimacy, safety, relevancy, viewing period, and any other matters of the information provided on the JREC-IN Portal. The Agency shall make no warranty with regard to the continuity and stability of the service, including the warranty that no defect, error, or interruption pertaining to the JREC-IN Portal will occur.
3. The Agency shall not bear any responsibility for damage and any other loss incurred by Registered User or any third party arising out of or in connection with any of the following items:
  (1) Usage of JREC-IN Portal;
  (2) Usage or the contents of information or contents provided by JREC-IN Portal;
  (3) Usage or contents of websites or services provided by a third party that are accessible via JREC-IN Portal;
  (4) Failure, error or troubles, etc. in relation to the system of the JREC-IN Portal;
  (5) Illegal access to or leakage from or destruction and interpolation of the system of JREC-IN Portal;
  (6) Change, temporary or long-term interruption or termination of services pertaining to the JREC-IN Portal;
  (7) Change, modification, deletion, termination of disclosure, loss, destruction, leakage, etc. of registered information on JREC-IN Portal;
  (8) Usage or management of ID and a password;
  (9) Disapproval of application for User Registration, cancellation or termination of User Registration, termination of use or other measures taken by the Agency; or
  (10) Damages arising from causes not attributable to the Agency.
4. (1) When applying or consider applying to job postings using JREC-IN Portal, Registered User shall take the any actions necessary (including the communication between Registered Recruiting Institution, notifying consent or refusal, trouble shooting, etc.) on their own responsibility and judgment. The Agency shall not be involved in any of such matters.
(2) Where a Registered User considers whether or not to receive a placement or mediation service from the Registered Employment Placement Business Provider using the JREC-IN Portal, the Registered User shall undertake all required actions at its own responsibility and judgment (including making inquiries with the Registered Employment Placement Business Provider, notifying any acceptance or rejection decision, and carrying out troubleshooting tasks) without any involvement on the part of the Agency.
5. Any dispute between a Registered User and a Registered Recruiting Institution, the Registered Employment Placement Business Provider, or any other third party or damage sustained by the Registered Employment Placement Business Provider or caused to another party arising from the use of the JREC-IN Portal shall be settled under Registered User's responsibility. In this case, the Agency shall neither assume any responsibility nor provide intervention, mediation, arbitration, or cooperation (including provision of information).

(Revision of Regulations)
Article 16.  The Agency may revise this Regulations if need arises without prior notice. The revised Regulations shall be presented to Registered User on the JREC-IN Portal Website.
2. The revised Regulations shall become effective to every Registered User on the time presented on the JREC-IN Portal Website pursuant to the provision of the preceding paragraph.

(Governing Law and Jurisdiction)
Article 17.  This Regulation shall be governed by and construed in accordance with the laws of Japan. And the Tokyo District Court shall have exclusive primary jurisdiction with respect to all disputes arising from usage of JREC-IN Portal.

This Regulation shall become effective on March 8th, 2022.

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